The future’s in the cloud.
There are many cloud-based solutions that are available to business owners and key decision makers that are looking to purchase a professional anti-spam solution for their organisation.
It’s not just a case of keeping your inbox tidy.
Anti-spam is also essential for protecting your network against the latest security threats. There are many layers of protection that you can implement to protect your business data, one of which is anti-spam protection. With the increased availability of cloud solutions, advanced technologies such as enterprise grade anti-spam protection are now within reach for organisations of all sizes. Plus, the solutions are relatively easy to implement at an affordable cost.
THE DEFINITION OF ANTI-SPAM PROTECTION.
What is Spam? (I’m not referring to tinned meat)
The term ‘spam’ is used to refer to mass amounts of unsolicited emails being sent in bulk to a group of recipients. When spam is unsolicited it means the recipient did not grant permission for the message to be sent. Spam that is sent in bulk can apply to a large variety of recipients as opposed to being targeted toward one recipient, or a few.
Anti-spam protection refers to advanced technologies designed to block and control unsolicited email messages. To provide cutting edge protection, providers of anti-spam solutions are required to apply a series of different methods that integrate with your existing email system.
Here’s the tricky part.
Legitimate mailing lists used across the company to send solicited email in bulk can make it difficult for common anti-spam solutions to determine what email is solicited and other messages that are not.
HERE’S SOME DIFFERENT TYPES OF ANTI-SPAM METHODS.
Advanced anti-spam technologies involve a broad range of applications, filters, algorithms, scanners and other methods to protect organisations from spam. Many of the anti-spam service providers gather statistics, apply heuristics and other problem solving approaches, monitor IP addresses and email signatures, and use rules for advanced sorting and filtering.
A few of the anti-spam methods include:
Use of a Filtering Pipeline.
Filtering pipelines support easy configuration and administration of anti-spam technologies. This provides a way to deploy anti-spam protection on a large scale using a robust high performance architecture.
The architecture often consists of a series of components to deliver enterprise grade protection. The components may include but are not limited to, illustrating and measuring algorithms (calculations) and other tools that identify spam, rules for email routing, and multiple filter components.
The filter components are configured in any order and combined to provide increased protection. This is important when it comes to identifying and blocking any new spam techniques. With multiple filters the likelihood of spam getting buy one or all the filters is low.
Keyword filters use common phrases and words identified in the title and body of an email message. Words and phrases such as buy now, last chance to purchase, or other references to soliciting are entered into the keyword filter. This includes common words and phrases that are used in phishing messages and other illegal spam.
Usually a variety of keyword filters are used along with a filter that allows you to add new rules as new types of threats are released. This helps to protect your workers from banking scams, attempts at identity theft, and other hazards resulting from rogue attachments, website URLs, and messages with suspicious content.
The technologies also provide antivirus, anti-malware and phishing protection and updates in real-time to ensure identification of the latest threats, in addition to extension filters and applications that block unsolicited messages in Multipurpose Internet Mail Extension (MIME) format.
Data Loss Prevention and Encryption.
Anti-spam service providers use cutting edge Data Loss Prevention (DLP) technologies and encryption driven by the establishment of policies. This allows you to encrypt sensitive email messages and digitally sign each one preventing accidental leakage of data. It also helps you to remain in compliance with any industry standards or requirements.
DLP technologies also include scanners that monitor email messages for sensitive data. Policies are established to determine whether an email message should be blocked or encrypted. Encryption can be automatic or it can be configured to allow for individual user encryption.
Another anti-spam method is the use of domain administration technologies. This process makes it easy to migrate your existing email system by entering multiple domains into the anti-spam application as one file.
This eliminates hassles associated with entering each email domain separately. Plus, it allows you to have some control over email management with the ability to create whitelists and blacklists, view email history, and create reports.
Open Relay Blacklists (ORBLs).
Anti-spam technology often provides you with access to DNS-based Block Lists (DNSBL). A DNSBL is designed to block email messages from millions of server hosts that have been identified as distributors of malicious spam email messages. This includes servers that have been known to be hacked, infected with Trojans and other malware and viruses, or hijacked by unauthorized persons.
Anti-spam protection methods also provide you with critical intelligence necessary for accelerating the response to the latest threats using incident analysis. Advanced reporting tools also help you to develop effective policies that enhance security and increase network performance.
The report tools allow you to customise reports to view specific network activity and view flow charts and graphs that help to identify trends. It also helps you to stay on top of daily email and user activity.
These are just a few of the methods used to provide anti-spam protection. It is wise to do your research when choosing an anti-spam solution as different providers offer a varied selection of services.
8 AMAZING BENEFITS OF USING A HOSTED ANTI-SPAM SOLUTION.
1. Flexible Pricing.
Many businesses are opting to migrate anti-spam protection to the cloud because of price flexibility and affordability. Cloud-based anti-spam solutions typically cost less and are offered on a subscription basis. You only pay for what you use plus, you have access to enterprise level technologies at a fraction of the cost to implement anti-spam protection on the premises.
When you subscribe to hosted anti-spam services, you can choose how many mailboxes you want covered as well as the features you want to use. The cost is fixed which makes budgeting easier. And, you save money on bandwidth, administration time, and maintenance of the system.
2. Comprehensive Email Security Suite.
Most of the hosted anti-spam providers offer a bundle of features that provide protection against spam in a comprehensive email security suite. The features typically include antivirus and anti-malware protection, outgoing email filtering and encryption, instant messaging protection, layered spam filtering, and more.
3. Stop spam BEFORE it reaches your network.
With a cloud-based Anti-spam solution, any incoming e-mail is rerouted through the vendors data centre and filtered for spam, phishing attacks, malware and viruses before it is delivered to your network. This greatly reduces the amount of spam you receive and mitigates the chances of you being a victim of a cyber attack via email.
4. Automatic Updates.
Instead of having to pay a license fee for the latest upgrades, you automatically receive the upgrades as part of your monthly subscription. This includes real-time updates of the latest threats in addition to new application upgrades.
5. Reduced Bandwidth.
With a hosted anti-spam solution, you will not use as much bandwidth as you would when running an in-house anti-spam solution behind your firewall. By choosing a hosted solution, you free up bandwidth on your servers that is used to send and receive messages and utilise server processes to examine each message. Additionally, more than 90 percent of email traffic is considered spam which will help you reduce resource costs by migrating to the cloud.
6. Fast Response to Threats.
Most high-quality service providers offer a fast response to threats including ones that are newly released. In addition to using a series of advanced filters and cutting edge technologies, hosted anti-spam providers have access to large client networks that enable them to stay on top of the latest spam threats.
Whenever a threat is identified, the service provider can tag it for all recipients using the hosted service. This reduces the chances of spam making it through one of the filters. Plus, the larger the provider’s client base is, the better they can stay current on the latest threats.
7. Service Level Agreement (SLA) Guarantee.
A hosted anti-spam provider should provide you with a detailed Service Level Agreement that ensures you are protected and receiving the agreed upon level of services. The SLA should clarify uptime guarantee and other commitments that are the provider’s responsibility.
An SLA for anti-spam protection should include details such as system availability and uptime, response time for technical support, rate of spam containment and false positives, email latency when you send messages over the host server, and security features.
8. Around the Clock Technical Assistance.
Most reputable hosted anti-spam providers offer technical support around the clock 24/7 365 days per year. This service is included in your monthly subscription and ensures your business keeps moving forward.
FINAL TAKE OUTS.
The future of Anti-spam is in the cloud.
In conclusion, it is important to emphasise the importance of migrating anti-spam solutions to the cloud as opposed to using an out of the box solution. If you use an out of the box solution, you will miss out on an opportunity to access cutting edge technologies that provide high performance protection for your organisation.
Additionally, it is more difficult to stay up to date on the latest threats using an out of the box solution. Most of the out of the box providers do not provide an easy way to submit unfiltered spam for future blocking. And, they do not equip the solution with advanced filtering tools a professional service provider uses.
The bottom line.
If it comes down to a choice between hosted anti-spam solutions and an out of the box solution, your organisation will be better protected by the hosted service with access to the latest spam and email technologies.
ABOUT OUR IT DEPARTMENT.
Our IT Department is a leading UK-based IT solutions specialist that provides a range of award winning IT support services and technology solutions to organisations across London and the East of England. We’ve helped thousands of businesses improve their business operations and their bottom line by introducing them to clever technologies that do things better, including our cloud-based Anti-spam solution.
Our IT Department is ISO 9001:2015 and ISO 27001:2013 accredited. We are also a Microsoft Gold certified Cloud solutions specialist.